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Written by erp17   
Friday, 30 January 2009 16:28

Join our Meeting

There are several ways to join our meeting depending on how you receive the meeting invitation. Joining our meeting requires no pre-registration or configuration.

Note: When joining a meeting, remember to also conference into the meeting using the conference call information provided by your meeting organizer.

  •  To join a meeting from an email invitation, Outlook or Lotus Notes meeting appointment or instant message

  1. Open the email, appointment or instant message that contains the meeting invitation.
  2. Click the link provided in the email to join the meeting.
  3. If prompted, click Yes, Grant or Trust to accept the download.
  4. If requested, enter the meeting password provided by your meeting organizer.
  5. When prompted, type in your name and optionally, your email address.

Upon clicking OK in the Name and Email dialog, you will be entered into the meeting. The Attendee Control Panel and the GoToMeeting Viewer window will appear.

  •  To join a meeting from the GoToMeeting Web site

  1. Open an Internet browser and go to www.gotomeeting.com.

Note: Attendees can also join meetings from www.joingotomeeting.com.

  1. In the left-navigation bar click the Join Meeting button.
  2. If prompted, click Yes, Grant or Trust to accept the download.
  3. On the Join a Meeting window, enter the meeting ID you received from your meeting organizer.
  4. If requested, enter the meeting password provided by your meeting organizer.
  5. When prompted, type in your name and optionally, your email address.

Upon clicking OK in the Name and Email dialog, you will be entered into the meeting. The Attendee Control Panel and the GoToMeeting Viewer window will appear.

  •  To join a meeting from your desktop

  1. If you are an organizer and GoToMeeting is already installed on your computer, you can right-click the icon in the PC system tray or double-click the GoToMeeting icon on a Mac and select Join a Meeting.
  2. On the Join a meeting window, enter the meeting ID you received from your meeting organizer.
  3. If requested, enter the meeting password provided by your meeting organizer.
  4. When prompted, type in your name and optionally, your email address.

Upon clicking OK in the Name and Email window, you enter into the meeting. The Attendee Control Panel and the GoToMeeting Viewer window appear.


Attendee Viewer and Control Panel

Once attendees join a meeting they see two GoToMeeting attendee components, the GoToMeeting Viewer window (a) and the GoToMeeting Attendee Control Panel (b).


Attendee Control Panel

When attendees first join a meeting, the Attendee Control Panel appears on the right side of their desktops. The Attendee Control Panel gives attendees access to various meeting functions and is comprised of four panes: the Attendee List Pane, the Audio Pane, the Chat Pane, and Grab Tab.

After approximately 10 seconds the Attendee Control Panel automatically collapses to the right side of the screen with only the Grab Tab displayed. The auto-collapse feature can be disabled from the View drop-down menu.

The option to disable the auto-hide feature on the Control Panel is only available to attendees using PCs.

  • Attendee List Pane - If enabled by the organizer, provides a list of all meeting attendees. (a)
  • Grab Tab - Enables attendees to minimize the Control Panel to the side of their desktops and still access Viewer tools. (b)
  • Audio Pane - If the organizer has given attendees a choice in how to join the audio portion of the meeting, you can switch between using Mic & Speakers (VoIP) or Telephone. (c)
  • Chat Pane - If enabled by the organizer, allows attendees to chat with other attendees, either individually or all at once, or with just the organizer or presenter  (d)
  • Meeting Information - Provided for quick reference. (e)

Last Updated on Sunday, 31 January 2010 12:15